Privacy Policy

Hedgerley Memorial Hall is committed to protecting the privacy of our users and customers. This privacy policy is intended to inform you on how we gather, define, and utilise your Information (as defined below).

All your personal Information shall be held and used in accordance with the (now) UK General Data Protection Regulation DPA 2018 (“GDPR”).

If you want to know what information we collect and hold about you, please email

HEDGERLEY MEMORIAL HALL is the controller of your Information for the purposes of the GDPR and is a CHARITY registered under number 300277.

What Information Do We Collect?

We may collect information essential for booking. This can include Name, Address, Phone numbers, email address, credit or debit card details.

We may also collect your correspondence with us by email, in which case we may retain the content of your email messages together with your email address and our responses;

How we use your Information

Your information is used during the booking process.

How we share your Information

None of your information will be shared with outside parties, (except during a possible police investigation.)

How long we hold your Information

We will only retain your Information for as long as is necessary.

Your rights relating to your Information

You have certain rights in relation to personal information we hold about you. Details of these rights and how to exercise them are set out below. We will require evidence of your identity before we are able to act on your request. In the first instance, please email

Right of Access – You have the right at any time to ask us for a copy of the Information about you that we hold, and to confirm the nature of the Information and how it is used.

Right of correction – If Information we hold about you is not accurate, or is out of date or incomplete, and requires amendment or correction you have a right to have the data rectified.

Right of erasure – In certain circumstances, you have the right to request that Information we hold about you is erased e.g. if the Information is no longer necessary for the purposes for which it was collected or processed.


If you are unhappy about our use of your Information, you can contact us at the address or e-mail address above. You are also entitled to lodge a complaint with the UK Information Commissioner’s Office using any of the contact methods below.


Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF